How to Write a Technical Specification (RFQ) for a New Filling Line

Views: 3945 Author: Howie SUN Publish Time:
Fill accuracy is decided by the dosing principle, the product temperature and the condition of the seal, not by the number on the quotation.
Key facts at a glance
Supply scopeFilling, capping and closing equipment
Filling principlesGravity, volumetric, isobaric, piston, load cell
Capacity2,000-48,000 BPH by configuration
Accuracy basisVolume, weight or fill level
Contact materialSUS 304 product contact, CIP-ready
Key controlFill accuracy, closure integrity, CIP time

Which filling principle fits this product?

Filling principle comes from the product, not from the target BPH. Still liquid at a steady density runs gravity or volumetric; carbonated product needs isobaric; thick product with solids needs a piston; product sold by weight runs a load cell. A machine picked ahead of the product usually gets picked again.

What should the acceptance test measure?

Rated output at the specified format, fill accuracy on a defined sample, closure torque or seal measurement, and a timed changeover with the buyer watching. Anything not measured before sign-off becomes a discussion after the final payment.

PrincipleDoses byFails when
GravityFill level in the bottleBottle geometry varies
VolumetricChamber volumeValve seal wears
IsobaricVolume under counter-pressurePressure or temperature drifts
PistonDisplacementProduct carries solids
Load cellNet weightProduct temperature moves

The unit behind this configuration is the Gravity Filling Machine for Still Water.

What is the real changeover cost?

The parts cost is small; the time is not. A format change touches star wheels, guide rails, grippers, the cap chute and the recipe. On a line with two formats and two changes a day, the annual hours lost exceed the price of a second small machine in many plants.

Valve count, utility schedule and footprint sit on the Volumetric Filling Machine for Still Water page.

How does the bottle neck finish change the machine?

The neck finish sets the rinser clamp, the filling valve seal and the capping head. A change of a millimetre in the thread is a change of change parts and often of the capper. It is the single most under-specified item in a filling line enquiry.

The same question is worked through from another angle in Global Top 10 Beverage Filling Machine Manufacturers 2026: Market.

How to read the numbers. The capacity figures here are reference ranges taken from the product specification. The filler is rarely the constraint once changeover and CIP are counted. Plan on a factor of 0.65-0.85.

Frequently asked questions

How long does a CIP cycle take?

From tens of minutes to over an hour, set by the circuit volume and the soil. It is a fixed cost per production day and should be planned as downtime, not squeezed into the shift.

Why does the fill level vary between bottles?

Bottle capacity variation, product temperature, valve wear or foam. On glass, mould-to-mould capacity variation alone is enough to make level filling inconsistent, which is why glass lines often check-weigh.

What spare parts should be kept in stock?

Valve seals, piston seals, capping head inserts, guide rail blocks and one set of change parts for the second format. These are the items that stop a line for days when they fail.

What is the difference between rated BPH and real output?

Rated BPH is a steady-state figure at one format. Real output subtracts changeover, CIP, label changes and downstream stops, which is why planning uses a factor of 0.65-0.85.

Key takeaways
  1. The product picks the filling principle; the output only picks the size.
  2. Fill accuracy is a temperature and wear question as much as a machine question.
  3. Each closure family needs its own capping head.
  4. Of everything in a line enquiry, the neck finish is the item most often left blank.
About the author
Written by the Sunswell engineering team - led by Howie SUN, Founder & CEO, with 14 years in filling and blow-moulding equipment R&D and turnkey project delivery across 71+ countries.
Last reviewed: 2026-08-28 . Reviewed by Sunswell engineering team
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